Automate Your Crypto Reconciliation
Manual reconciliation processes don’t scale. Here’s how automation transforms crypto accounting.
The Manual Process
Traditional Workflow
- Export data from each exchange
- Download blockchain transactions
- Merge in spreadsheets
- Manually match transactions
- Identify and research discrepancies
- Make adjustments
- Review and validate
- Repeat monthly
Time Investment
| Activity | Time per Month |
|---|---|
| Data export | 2-4 hours |
| Data merging | 3-5 hours |
| Transaction matching | 8-15 hours |
| Discrepancy research | 5-10 hours |
| Adjustments | 2-4 hours |
| Review | 2-3 hours |
| Total | 22-41 hours |
Error Rate
- Human error in data entry: 1-3%
- Matching mistakes: 2-5%
- Missed transactions: 1-2%
- Cumulative error potential: 5-10%
The Automated Process
Coincile Workflow
- Connect integrations (once)
- Transactions sync automatically
- Rules categorize automatically
- AI matches related transactions
- Review exceptions only
- Generate reports
Time Investment
| Activity | Time per Month |
|---|---|
| Initial setup | 2 hours (once) |
| Exception review | 2-4 hours |
| Report generation | Minutes |
| Total monthly | 2-4 hours |
Error Rate
- Automated matching: >99% accuracy
- Rule-based categorization: 95%+ accuracy
- Human review on exceptions only
- Cumulative error potential: <1%
Comparison
| Metric | Manual | Automated |
|---|---|---|
| Monthly time | 22-41 hours | 2-4 hours |
| Accuracy | 90-95% | >99% |
| Scalability | Limited | Unlimited |
| Audit trail | Manual | Automatic |
| Real-time | No | Yes |
| Cost | High labor | Low fixed |
ROI Calculation
Manual Cost (Monthly)
- 30 hours × $75/hour = $2,250
- Error correction: $500
- Audit prep: $500
- Total: $3,250/month
Coincile Cost (Monthly)
- Professional plan: $199
- 3 hours review × $75 = $225
- Total: $424/month
Savings
- Monthly savings: $2,826
- Annual savings: $33,912
- ROI: 668%
Why Manual Doesn’t Scale
Transaction Volume
Manual processes break at scale:
- 100 tx/month: Manageable
- 1,000 tx/month: Time-consuming
- 10,000 tx/month: Full-time job
- 100,000 tx/month: Impossible
Complexity
DeFi complexity multiplies manual work:
- LP positions with multiple tokens
- Yield farming with compound actions
- Bridge transactions across chains
- Governance and staking rewards
Compliance
Regulators expect:
- Complete transaction records
- Audit trails
- Timely reconciliation
- Accurate reporting
Manual processes struggle to deliver.
Make the Switch
Migration Path
- Continue manual process this month
- Sign up for Coincile free trial
- Import historical data
- Run parallel for one month
- Validate automated results
- Transition fully
Support
Our team helps with:
- Data migration
- Rule configuration
- Process optimization
- Training and onboarding