Crypto Accounting Automation Guide

Manual crypto accounting doesn’t scale. This guide covers how to build automated workflows that handle 95%+ of your transactions automatically.

Why Automate?

The Volume Problem

Crypto generates transaction volume that manual processes can’t handle:

High-frequency trading
DeFi interactions
Multiple wallets and chains
24/7 market activity

Automation Benefits

90%+ time savings
Consistent categorization
Reduced errors
Real-time books
Audit-ready records

Rule-Based Categorization

The Concept

Create rules that automatically categorize transactions based on:

Transaction attributes
Source information
Amount thresholds
Pattern matching

Rule Components

Trigger: What initiates the rule
Conditions: What must be true
Actions: What to do

Example Rules

Categorize Exchange Deposits:

IF source is “Coinbase” AND type is “Deposit”
THEN category = “Exchange Deposit”

Flag Large Transactions:

IF amount > $10,000
THEN flag for review

Auto-categorize Staking:

IF source contains “staking-contract”
THEN category = “Staking Rewards”

→ Read more: Rule-Based Categorization

WHEN-IF-THEN Framework

WHEN: Triggers

Time-Based:

Scheduled (hourly, daily, weekly)
On-demand
Real-time

Event-Based:

Transaction received
Balance changed
Threshold crossed

IF: Conditions

Transaction Attributes:

Amount (>, <, =)
Currency
Type (send, receive, trade)
Source integration

Pattern Matching:

Address contains
Memo includes
Contract interaction

Logical Operators:

THEN: Actions

Categorization:

Assign category
Apply sub-category
Set account mapping

Labeling:

Add tags
Apply labels
Set custom fields

Workflow:

Flag for review
Send notification
Generate report

→ Read more: WHEN-IF-THEN Rules Guide

Auto-Reconciliation

Matching Logic

Automatic matching based on:

Transaction hashes
Amounts and timing
Address pairs
Reference data

Match Types

Exchange deposit → blockchain send
Exchange withdrawal → blockchain receive
Internal transfers
DeFi in/out pairs

Exception Handling

When auto-match fails:

Flag for manual review
Suggest possible matches
Track resolution

→ Read more: Auto-Reconciliation Guide

Scheduled Reports

Report Automation

Schedule automatic generation of:

Trial balances
Transaction summaries
Category reports
Custom reports

Delivery Options

Email delivery
Dashboard updates
File export (CSV, PDF)
API webhook

Report Scheduling

Daily summaries
Weekly snapshots
Monthly closes
Custom schedules

→ Read more: Scheduled Reports Guide

Building Your Automation

Step 1: Analyze Patterns

Review existing transactions to identify:

Common sources
Frequent categories
Repetitive patterns
Manual tasks

Step 2: Design Rules

Create rules for high-volume patterns:

Start with simple, high-confidence rules
Test with historical data
Refine based on results

Step 3: Deploy and Monitor

Enable rules in production
Monitor execution logs
Track categorization rates
Identify exceptions

Step 4: Iterate

Add rules for new patterns
Refine existing rules
Remove underperforming rules
Continuous improvement

Automation Metrics

Track Success

Auto-categorization rate (target: >95%)
Rule execution success rate
Exception rate
Time savings

Industry Benchmarks

Metric	Manual	Automated
Categorization	60-80%	95%+
Monthly time	20-40 hrs	2-4 hrs
Error rate	5-10%	<1%
Reconciliation	Weekly	Real-time

Getting Started

With Coincile

Connect your integrations
Review suggested rules
Customize for your needs
Enable automation
Monitor and refine

Try It Free

Start your free trial and see automation in action.